How to Run a Meeting with Microsoft Copilot & Teams

The average employee spends 11.3 hours per week in meetings (average 10 meetings per week). Microsoft Copilot and Teams revolutionize meeting management by enhancing collaboration and productivity. With AI-powered tools and real-time insights, they simplify preparation, streamline task management, and ensure effective engagement. The average time savings with these new Microsoft tools is 30%, big numbers, big time savings!

Agenda Overview

· Features: Overview of Copilot, Teams, and their synergy.

· Preparation: Automate agendas and organize materials.

· Meetings: Real-time notes, collaboration, and engagement tools.

· Follow-Up: Summaries, task management, and sharing resources.

· What is new in 2025 (Copilot, 69 new Power BI dashboards, Tariffs)


Microsoft Teams: Best Practices

Join Microsoft & VOX ISM for a Microsoft Teams Best Practice Webinar to master essential skills for effective team collaboration and maximize productivity with expert tips and strategies.

This webinar will cover how to:

· How to create a team in Microsoft Teams

· Microsoft Teams best practices for channel names

· How to change your password in Microsoft Teams

· Managing notifications in Teams

· What is the best way to organize Microsoft Teams?

· Appropriately using likes and reactions

· How to record on Microsoft Teams

· Background images for Microsoft Teams

· Microsoft Teams best practices for messaging Google Chat users

· Add some Microsoft Teams integrations

· Using the Microsoft Teams web app

· How to delete chats in Microsoft Teams

· How to delete channels in Microsoft Teams

· Microsoft Teams out of office


Best Practices for Running Meetings with Teams and Copilot

Setting Up for Success

· Preparing Your Meeting Space

· Technical Check: Ensuring Equipment and Software are Ready

· Creating an Effective Meeting Agenda

Leveraging Teams for Meetings

· Scheduling and Inviting Participants

· Using Teams Features for Collaboration

· Recording and Transcribing Meetings

Enhancing Meetings with Copilot

· Introduction to Copilot in Teams

· Using AI for Real-Time Meeting Assistance

· Automated Note-Taking and Action Items

Best Practices for Engaging and Effective Meetings

· Facilitating Interactive Discussions

· Ensuring Participation and Inclusion

· Managing Time and Staying on Track

Post-Meeting Follow-Up

· Distributing Meeting Summaries and Action Items

· Tracking Progress and Accountability

· Using Teams and Copilot for Ongoing Collaboration

Q&A Session

· Addressing Participant Questions

· Sharing Additional Resources

Conclusion

· Recap of Key Takeaways

· Next Steps and Additional Training Opportunities

· Closing Remarks


Teams 201: Copilot for Microsoft 365

Learn more about Teams and Copilot for Microsoft 365.

The future of calling is where calling meets collaboration—bringing together different
communication modalities to support the way you work.
Incorporate calling into the flow of work
• Seamlessly transfer calls between devices: Teams Phone now offers the ability for
you to transfer a call from your computer to a mobile device or vice versa, without
interrupting the call.
• Spam call identification: Teams Phone uses advanced industry techniques to identify
likely spam calls, allowing users to avoid unnecessary interruptions to your day by spam
calls.
• Apple CarPlay support: Apple CarPlay support for Teams enables users to join calls
and meetings using your vehicle’s built-in controls or hands-free using Siri.
• “Better together” device experience: The new “better together” experience means
that Teams devices now complement each other, allowing users to answer a call, mute
or unmute, and end the call on either the device or the Teams client.
• Walkie-talkie for desk phones: Connect quickly with colleagues with a push-to-talk
function available on desk phones.
Connect existing telephony with Microsoft Teams
• Operator Connect: Operator Connect, enables our customers to simply connect your
operator-based public switched telephone network (PSTN) service into Teams with a
managed experience, now extending the ability to enable PSTN calling in Teams to
three great options.
• Microsoft Teams Calling Plans expansion: Microsoft Teams Calling Plans offer a
simple way to deploy calling in Teams without on-premises equipment, available in 33
markets.
• Bring your own contact center (certification): Teams Phone integrates with your
existing contact center solution, and the connected contact center program provides a
new level of validation from rigorous third-party testing to ensure seamless and reliable
integration. There are now 8 certified contact center solutions, including NICE
InContact, Genesys, and Five9, with an additional 12 in the process of certifying.
These are just a few examples of the innovation from this past year. As your communications
needs continue to evolve, we’ll be investing and expanding our capabilities to help you
modernize your organization.
Join a Teams meeting
• Explore how teams can be used to prepare for a meeting, run a meeting, and follow-up
on meeting objectives
• Join a meeting from a hyperlink, meeting chat, dial-in, calendar, or a channel
• Navigate the pre-meeting screen and selecting the right devices
• Explore main actions in a Teams meeting
• Share video, audio, and content
• Show and chat with participants and raise hand
• Explore meeting views
• Mobile capabilities
Calendar and meetings
• Overview of the relationship between Outlook and Teams calendar
• Book an online meeting
• Create in Teams or Outlook
• Difference between meeting and channel meeting
• Scheduling assistant
• Invite people outside the organization, including those who don’t have a Teams
license
• Change calendar view
• RSVP, chat with participants and join
• Meeting details
Remote meetings that are as effective as being in-person


Teams 101: Copilot for Microsoft 365

Lets get started – todays Teams 101 Agenda:
• Copilot for Microsoft 365
• Teams Configuration – Core Components
• Teams Administration settings
• Governance, management, and Lifecycle
• Security and Compliance
• Teams Rooms
• Webinars
• Live Events
• Recording
• Video Editing
• Teams Networking
• Camera Positioning
• Choosing the right device for the right space
• Deploying Teams Rooms
• Configuring Teams Rooms (part 1)
• Configuring Teams Rooms (part 2)
• Tips, Tricks and Troubleshooting
• One-Touch Join
• Hands on Training
• Configuring and deploying Microsoft teams
• Identify, Access Management and Threat Production
• Managing compliance in Teams
• Teams Advisor
• Streamlining teams
• Managing Teams and Guest Access
• Configure Teams phone system
• Configure direct routing
• Configure governance


Microsoft Teams: How to Deploy

Our Teams specialist will walk through the implementation and roll out of Microsoft Teams project for your company.

In this Webinar You Will Learn How To:

  • Teams and Channels Structure
  • User adoption and management
  • Policies and Procedures
  • Security and Backups
  • Implementation Plan
  • Training Plan for your staff
  • Questions and Answers

See all your files 

  • Overview of files storage in Microsoft Teams
  • See recent files, files from across teams, and downloads
  • Access OneDrive
  • Connect to another cloud storage location (if requested)

Customize and extend 

  • Pin additional apps or unpin unused apps
  • Preview to extending Teams experience (covered in advanced Teams courses)


Microsoft Teams Calling

Microsoft Teams Calling

The Future of Calling Meets Collaboration:

Overview of the shift toward integrated communication in the workplace

Incorporating Calling into Workflows

Features like call transferring, spam identification, Apple CarPlay, and device integration

Integrating Telephony with Microsoft Teams

Operator Connect, Microsoft Teams Calling Plans, and certified third-party contact center solutions

Efficient Teams Meetings– How to prepare, join, and navigate Teams meetings with key actions like sharing and raising hands

Calendar and Meetings in Teams

Link between Outlook and Teams, booking online meetings, and essentials on meeting details and RSVP

Q&A Session

Audience questions and clarifications

Closing Remarks

Summary and what to expect in future updates


Microsoft Teams - How to Deploy

In this Webinar You Will Learn How To:
Teams and Channels Structure
User adoption and management
Policies and Procedures
Security and Backups
Implementation Plan
Training Plan for your staf


Microsoft Teams 201

The future of calling is where calling meets collaboration—bringing together different
communication modalities to support the way you work.
Incorporate calling into the flow of work
• Seamlessly transfer calls between devices: Teams Phone now offers the ability for
you to transfer a call from your computer to a mobile device or vice versa, without
interrupting the call.
• Spam call identification: Teams Phone uses advanced industry techniques to identify
likely spam calls, allowing users to avoid unnecessary interruptions to your day by spam
calls.
• Apple CarPlay support: Apple CarPlay support for Teams enables users to join calls
and meetings using your vehicle’s built-in controls or hands-free using Siri.
• “Better together” device experience: The new “better together” experience means
that Teams devices now complement each other, allowing users to answer a call, mute
or unmute, and end the call on either the device or the Teams client.
• Walkie-talkie for desk phones: Connect quickly with colleagues with a push-to-talk
function available on desk phones.
Connect existing telephony with Microsoft Teams
• Operator Connect: Operator Connect, enables our customers to simply connect your
operator-based public switched telephone network (PSTN) service into Teams with a
managed experience, now extending the ability to enable PSTN calling in Teams to
three great options.
• Microsoft Teams Calling Plans expansion: Microsoft Teams Calling Plans offer a
simple way to deploy calling in Teams without on-premises equipment, available in 33
markets.
• Bring your own contact center (certification): Teams Phone integrates with your
existing contact center solution, and the connected contact center program provides a
new level of validation from rigorous third-party testing to ensure seamless and reliable
integration. There are now 8 certified contact center solutions, including NICE
InContact, Genesys, and Five9, with an additional 12 in the process of certifying.
These are just a few examples of the innovation from this past year. As your communications
needs continue to evolve, we’ll be investing and expanding our capabilities to help you
modernize your organization.
Join a Teams meeting
• Explore how teams can be used to prepare for a meeting, run a meeting, and follow-up
on meeting objectives
• Join a meeting from a hyperlink, meeting chat, dial-in, calendar, or a channel
• Navigate the pre-meeting screen and selecting the right devices
• Explore main actions in a Teams meeting
• Share video, audio, and content
• Show and chat with participants and raise hand
• Explore meeting views
• Mobile capabilities
Calendar and meetings
• Overview of the relationship between Outlook and Teams calendar
• Book an online meeting
• Create in Teams or Outlook
• Difference between meeting and channel meeting
• Scheduling assistant
• Invite people outside the organization, including those who don’t have a Teams
license
• Change calendar view
• RSVP, chat with participants and join
• Meeting details
Remote meetings that are as effective as being in-person


Intro to Microsoft Teams Calling

Intro to Microsoft Teams Calling

Join this session to see:
· A demo of the cloud-based phone system that integrates into Microsoft Teams
· How simple it is to use, setup, and manage Microsoft 365 Business Voice
· How Voice brings together calling, meetings, and messaging for an all-in-one communication
solution