If your business is looking to adopt or has recently upgraded to Microsoft Dynamics 365 Business Central, then it is handy to use keyboard shortcuts that will make your job easier on a day to day basis.
The keyboard shortcuts make it work for its users, whether its accountants or warehouse managers. Shortcuts make it easier to enter data and navigate the system. Keyboard shortcuts are the same for different browsers, though they may vary slightly.
General Keyboard Shortcuts
The following table describes keyboard shortcuts for navigating and accessing different elements of a page, such as actions, drop-down lists, lookups, and more. For details about keyboard shortcuts for navigating records once you get inside a list, see the next section.
| Press these keys (in macOS) |
To do this |
|---|---|
| Alt+Down Arrow | Open a drop-down list or look up a value for a field. |
| Alt+Right Arrow | See the transactions that resulted in a calculated value in a field. |
| Alt+F2 | Show and hide the FactBox pane. |
| Alt+Q (Ctrl+Alt+Q) |
Open Tell me what you want to do box that can help you find a page, a report, an action on the current page, or an article in the documentation. |
| Alt+T | Open the My Settings page. |
| Alt+Up Arrow | Show tooltip for a field or a column header of a table. If the field has validation errors, press “Alt+Up Arrow” to show the validation error. Press “Esc” or “Alt+Up Arrow” to close the tooltip. |
| Ctrl+Alt+F1 | Open and close the page inspection pane. The page inspection pane shows information about the page, like its source table, fields, filters, extensions, and more.
For more information, see Inspecting Pages. |
| Ctrl+C | Copy the value of field. If the field is in focus, and you have not selected any text in the field, this will copy the entire value. If you have selected any text in the field, then it will copy the selected text only. |
| Ctrl+F1 | Open the Business Central help for the page. |
| Ctrl+F5 | Reload the Business Central application.
This is similar to selecting refresh/reload in the browser. |
| F5 | Refresh the data on the current page.
Use this to ensure that the data on the page is up-to-date with any changes that others have made while you are working. |
| Ctrl+F12 | Switch between wide and narrow layout view. |
| Enter | Enable or access the element or control that is in focus. |
| Esc | Close the current page or drop-down. |
| Tab | Move focus to the next control or element on a page, such as actions, buttons, fields, or list headings. |
| Shift+Tab | Move focus to the previous control or element on a page, such as actions, buttons, fields, or list headings. |
Keyboard Shortcuts in Lists
The following table describes the keyboard shortcuts that you can use in a list page. The shortcut action is slightly different depending on whether the page is shown in the list view or tile view.
General
| Press these keys (in macOS) |
To do this in a list view | To do this in a tile view |
|---|---|---|
| Alt+F7 | Sort the selected column in ascending or descending order. | Not applicable. |
| Shift+F10 | Open a menu of options that are available for selected row. | Not applicable. |
| Alt+N | Open a page for creating a new record; the same way as selecting the New action. | Same. |
Navigating Between Rows and Columns
| Press these keys (in macOS) |
To do this in a list view | To do this in a tile view | |
|---|---|---|---|
| Ctrl+Home (Fn+Ctrl+Left Arrow) |
Select the first row in the list; focus remains in the same column. | Move to the first tile in first row. | |
| Ctrl+End (Fn+Ctrl+Right Arrow) |
Select the last row in the list; focus remains in the same column. | Move to the last tile in last row. | |
| Home (Fn+Left Arrow) |
Move to the first field in the row. | Move to the first tile in the row. | |
| End (Fn+right Arrow) |
Move to the last field in the row. | Move to the last tile in the row. | |
| Enter | Open the record that is associated with the field.
Only relevant if a card page is associated with the record. |
Opens the record.
Only relevant if a card page is associated with the record. |
|
| Ctrl+Enter | Move focus to the next element outside the list. | Move focus to the next element outside the list. | |
| Down Arrow | Move in the same column to the field in the row below. | Move in the same column to the tile in the row below. | |
| Up Arrow | Move in the same column to the field in the row above. | Move in the same column to the tile in the row above. | |
| Right Arrow | In a view-only list, move in the same row to the next field to the right.
In an editable list, move to the right within the current field. |
Move in the same row to the next tile to the right. | |
| Left Arrow | In a view-only list, move in the same row to the previous field to the left.
In an editable list, move to the left within the current field. |
Move in the same row to the previous tile to the left. | |
| Page Up (Fn+up Arrow) |
Scroll to display the set rows above the current rows in view. | Scrolls to display the set of tiles above the current tiles in view. | |
| Page Down (Fn+down Arrow) |
Scroll to display the set rows below the current rows in view. | Scroll to display the set of tiles below the current tiles in view. | |
| Tab | In editable list, move in the same row to the next field to the right. | Not applicable. | |
| Shift+Tab | In editable list, move in the same row to the previous field to the left. | Not applicable. |
Selecting, Copying, and Pasting
| Press these keys (in macOS) |
To do this in a list view | To do this in a tile view |
|---|---|---|
| Ctrl+Click (Cmd+Click) |
Extend the selection of rows to include the row that you click. | Not applicable. |
| Shift+Click | Extend the selection of rows to include the row that you click and all the rows in between.
You can use this after using Ctrl+Up Arrow or Ctrl+Up Down to expand your selection. |
Not applicable. |
| Ctrl+Up Arrow (Ctrl+Cmd+Up Arrow) |
Move focus to the row above and keep the current row selected. | Not applicable. |
| Ctrl+Down Arrow (Ctrl+Cmd+Down Arrow) |
Move focus to the row below and keep the current row selected. | Not applicable. |
| Ctrl+Space Bar (Ctrl+Cmd+Space ) |
Extend the selection of rows to include the focused row.
You can use this after using Ctrl+Up Arrow or Ctrl+Down Arrow to expand your selection. |
Not applicable. |
| Ctrl+A | Select all rows. | Not applicable. |
| Shift+Up Arrow | Extend the selection of rows to include the row above. | Not applicable. |
| Shift+Down Arrow | Extend the selection of rows to include the row below. | Not applicable. |
| Shift+Page Up (Shift+Fn+Up Arrow) |
Extend the selection of rows to include all visible rows above the current selection of rows. | Not applicable. |
| Shift+Page Down (Shift+Fn+Down Arrow) |
Extend the selection of rows to include all visible rows below the current selection of rows. | Not applicable. |
| Ctrl+C (Cmd+C) |
Copy the selected rows to the Clipboard. | Not applicable. |
| Ctrl+V (Cmd+V) |
Paste the selected rows from the Clipboard into the current page or external document, like Microsoft Excel or Outlook email. You can only do this in editable lists. | Not applicable. |
| F8 | Copy the field in the same column of the row above, and paste it into the current row. You can only do this in editable lists. Using this shortcut followed by a Tab lets you quickly fill out fields in line items that you want to have the same value as the row above. | Not applicable. |
Searching and Filtering Lists
| Press these keys (in macOS) |
To do this |
|---|---|
| F3 | Toggles the search box.
|
| Shift+F3 | Open and close the filter pane.
|
| Ctrl+Shift+F3 | Open and close the filter pane.
|
| Alt+F3 | Toggle filtering to the selected value.
|
| Shift+Alt+F3 | Open the filter pane and add a filter on the selected column in the list. Focus is on the new filter field which lets start typing the filter criteria right away.
This does the same as selecting Filter from the column heading. If there is already a filter on the field, a new filter is added. |
| Ctrl+Shift+Alt+F3 | Reset filters. This does the same as choosing Reset filters in the filter pane, and it applies to field and totals filters.
Filters return to the default filters for the current view. If the current view is All, then this is the same as returning to an unfiltered view with all records. |
| Ctrl+Enter | Change focus from the the filter pane back to the list. |
Keyboard Shortcuts in Cards and Documents
The following shortcuts are available on card pages (like Customer) and document pages (like Sales Order) for displaying and modifying records.
| Press these keys (in macOS) |
To do this |
|---|---|
| Alt+F6 | Collapse and expand the current FastTab. |
| Alt+N | Open a page for creating a new record; the same way as choosing the New action. |
| Alt+Shift+N | Close the current card page and creates a new entity; the same as selecting the back arrow and then the New action. |
| Ctrl+Down Arrow | Open the next record for an entity. |
| Ctrl+Up Arrow | Open the previous record for an entity. |
| Ctrl+Shift+F12 | Maximize the line items part in a document page, like a sales order or invoice. Other parts of the page are hidden, and the line items part expands to entire workspace. Press the keys again to return to the normal display.
For more information, see Focusing on Line Items. |
| F6 | Move to next FastTab or part (sub-page). |
| Shift+F6 | Move to previous FastTab or part (sub-page). |
Quick Entry Shortcuts for Fields
The following shortcuts pertain to the Quick Entry feature on cards, documents, and list pages. On lists, the shortcuts cannot be used when the list is in the tile view. For more information about Quick Entry, see Accelerating Data Entry Using Quick Entry.
| Press these keys (in macOS) |
To do this | Remarks |
|---|---|---|
| Enter | Confirm the value in the current field and go to the next Quick Entry field. | |
| Shift+Enter | Confirm the value in the current field and go to the previous Quick Entry field. | |
| Ctrl+Shift+Enter | Confirm the value in the current column and go to next Quick Entry field outside the list.
This shortcut applies to embedded lists on a page, such as line items on a sales order. It enables you to quickly get out of the list and continue entering data in other fields on the page. |
Keyboard Shortcuts in Worksheets
The following shortcuts are only available on Worksheet pages, like Item Journals.
| Press these keys (in macOS) |
To do this |
|---|---|
| Ctrl+Delete | Delete a line item. |
Keyboard Shortcuts in the Calendar (Date Picker)
When setting a date field, you can either enter the date manually or open a calendar (date picker) that lets you select the date you want. The following table describes the keyboard shortcuts for the calendar.
| Press these keys (in macOS) |
To do this |
|---|---|
| Ctrl+Home | Open the calendar if closed. |
| Ctrl+Home (Cmd+Home) |
Move to the current month, current day. |
| Ctrl+Left Arrow (Cmd+Left Arrow) |
Move to the previous day. |
| Ctrl+Right Arrow (Cmd+Right Arrow) |
Move to the next day. |
| Ctrl+Up Arrow (Cmd+Up Arrow) |
Move to the previous week, same day of the week. |
| Ctrl+Down Arrow (Cmd+Down Arrow) |
Move to the next week, same day of the week. |
| Enter | Select the focused date. |
| Ctrl+End (Cmd+End) |
Close the calendar and delete current the date. |
| Esc | Close the calendar without a selection, keep current date. |
| Page Down | Move to the next month. |
| Page Up | Move to the previous month. |
Keyboard Shortcuts in the Report Preview
| Press these keys (in macOS) |
To do this |
|---|---|
| Down Arrow | Scroll down the page. |
| Up Arrow | Scroll up the page. |
| Ctrl+0 (zero) (Cmd+0) |
Fits the entire page on the page. |
| Ctrl+Home (Cmd+Home) |
Go to the first page of the report. |
| Ctrl+End (Cmd+Home) |
Go to the last page of the report. |
| Left Arrow | Scroll to the left when the page is zoomed in so that it is not entirely in view. |
| Right Arrow | Scroll to the right when the page is zoomed in so that it is not entirely in view. |
| Page Down (Fn+Down Arrow) |
Go to the next page of the report. |
| Page Up (Fn+Up Arrow) |
Go to the previous page of the report. |
Keyboard Quick Reference – PC Only
| General | Alt+F2 Alt+N Alt+Q Alt+Up Alt+Down Arrow Alt+Right Arrow Alt+T Ctrl+Alt+F1 Ctrl+F1 F5/Ctrl+F5 Tab/Shift+Tab |
Show and hide the FactBox pane Create a new record Open Tell me Open tooltip or validation error Open a drop-down or look up See the transactions for calculated value Open the My Settings page Inspect the page Open help for the page Refresh/reload page Move focus to the next/previous element |
| Navigate & select rows |
Home/End Ctrl+Home/End Ctrl+Up/Down Ctrl+A Ctrl+Space Ctrl/Shift+Click Shift+Up/Down Shift+Page Up/Down Ctrl+Enter |
Go to first/last field Go to first/last row Navigate without losing selection Select all Toggle row selection Add the row/rows to the selection Add row above/below to selection Select visible rows above/below Focus out of the list |
| Copy & paste | Ctrl+C/V F8 |
Copy/paste rows Copy field above into current row |
| Search, filter, & sort |
F6 Alt+F7 F3 Shift+F3 Ctrl+Shift+F3 Alt+F3 Shift+Alt+F3 Ctrl+Alt+Shift+F3 |
Move to next FastTab Sort column in ascending/descending order Toggle search Toggle filter pane; focus on field filters Toggle filter pane; focus on totals filters Filter on selected cell value Add filter on selected field Reset filters |
| Quick entry | Ctrl+Shift+Enter Enter/Shift+Enter |
Go to next Quick Entry field outside a list Go to next/previous Quick Entry field |
| Report preview | Ctrl+Home/End | Go to the first/last page |